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Jun 13, 2024

9 Tips and Tricks to enhance user experience on Power BI

Optimizing your dashboard for better user engagement. By Sanyukta Suman

Welcome to the eighth chapter of "The Complete 2023 Beginner’s Guide to Power BI". If you're new to Power BI, we suggest starting with the first chapter, which offers a comprehensive overview of Power BI, covering topics such as connecting to data sources, creating reports, and visualizing data. Additionally, if you're interested in increasing the security of your Power BI dashboards, we recommend exploring our seventh chapter, "How to Filter Chart Data Based on User Access in Power BI?". You can access all the chapters of Power BI using the following link “Complete Power BI Guide

What will you learn?

In this chapter, we'll explore valuable tips and tricks to enhance the user experience on your Power BI dashboard. From optimizing navigation with bookmarks and buttons to improving data clarity with custom tooltips and labels, you'll gain insights into elevating the usability and impact of your Power BI reports.


You've spent hours meticulously crafting the perfect dashboard in Power BI, only to find that your users are struggling to navigate it effectively. They're overwhelmed by the sheer volume of information, confused about where to click next, and frustrated by the lack of clarity in your visualizations. The problem? Poor user experience.

But fear not! In this blog post, we'll delve into ten actionable tips and tricks to enhance user experience on Power BI, transforming your dashboards from confusing to captivating. Let's dive in!

1. Add Bookmarks and Buttons to Switch Between Charts

One common frustration for users is the challenge of swiftly transitioning between various data views. However, you can alleviate this issue by incorporating bookmarks and buttons into your Power BI dashboard, offering users seamless navigation options. Here's a simple guide to get you started:

Step 1: Begin by creating bookmarks for each chart or view within your dashboard.

Step 2: Next, insert buttons and assign corresponding actions to facilitate switching between bookmarks.

Step 3: Lastly, rigorously test the functionality to ensure a smooth and intuitive navigation experience.

Furthermore, for a more in-depth exploration of implementing bookmarks, we've provided a comprehensive step-by-step guide within this blog post—be sure to check it out for additional insights.

2. Add Tooltips for buttons

Custom tooltips can greatly enhance the user experience by providing additional context and insights when users hover over data points. Here's how you can incorporate custom tooltips into your Power BI dashboard:

  1. Begin by adding a button to the desired data visualization.
  2. Once the button is added, navigate to the formatting options for the button. Under the "Action" section, locate the "Tooltip" setting and enable it.
  3. With the tooltip feature enabled, you can now add any descriptive text or information that you want to display when users hover over the data point.

By following these simple steps, you can effectively implement custom tooltips to enrich the user experience and provide valuable insights at a glance.

3. Add Icons Beside Buttons

Icons can significantly enhance the clarity and usability of your dashboard by helping users quickly identify buttons and actions. Here's a simple guide to adding icons beside buttons in Power BI:

  1. Start by inserting a button into your Power BI Desktop dashboard.
  2. Within the button formatting options, navigate to the "Style" section and enable the "Icon Button" feature.
  3. Once the icon button feature is enabled, you can add a custom icon to the button. Additionally, to suit your dashboard design, you have the flexibility to adjust the size and padding of the icon 
  4. Select an icon from the built-in icon library provided by Power BI, or upload a custom icon that aligns with your dashboard's theme and functionality.

By following these steps, you can seamlessly integrate icons beside buttons in your Power BI dashboard, improving visual clarity and enhancing user interaction.

4. Add Last Updated Data Section

Keeping users informed about the freshness of the data is crucial for maintaining trust and credibility. To add a last updated data section:

  1. Create a measure to capture the last updated date.
  2. Design a visual element to display the last updated date.
  3. Position the element prominently on the dashboard for easy visibility.

5. Utilize Data Labels for Charts

Data labels are a powerful tool for providing users with precise numerical values directly on charts, eliminating the need for manual interpretation. Here's a straightforward guide on how to utilize data labels effectively:

  1. Start by adding the desired visual chart to your Power BI dashboard.
  2. Navigate to the formatting options for the visual chart.
  3. Within the formatting options, locate the settings for data labels and enable them. Additionally, adjust settings such as font size, background color, and other formatting options to ensure that the data labels are as visible and readable as possible.

By following these simple steps, you can effectively leverage data labels to enhance the clarity and understanding of your charts, enabling users to glean insights from the data with ease.

6. Add Clear All Slicer Buttons

Slicers are powerful filtering tools, but they can also confuse users if they're unsure how to reset them. Adding clear all slicer buttons can streamline the user experience:

  1. Insert a clear all slicer button from the button gallery.
  2. Configure the button action to clear all slicer selections.

7. Add Titles and Descriptions for Charts

Clear and descriptive titles and descriptions are essential for guiding users and providing context for data visualizations. Here's a simple guide on how to add titles and descriptions to your charts in Power BI:

  1. Begin by selecting the chart element within Power BI Desktop that you want to add a title and description to.
  2. Next, navigate to the "Format" options for your visual. Look for the settings related to titles and subtitles.
  3. Within the formatting options, enable the title and subtitle settings if they are not already enabled. Then, locate the title and description fields.
  4. Take the time to craft concise and informative titles and descriptions for each chart. Ensure that they provide users with the necessary context to understand the data visualization effectively.

By following these steps, you can enhance the usability of your Power BI dashboard by providing clear and informative titles and descriptions for your charts.

8. Use Vivid Colors on the Chart

Color choices can significantly impact the readability and effectiveness of your charts. Choose vivid colors that enhance contrast and visibility:

  1. Access the color palette settings for each chart element.
  2. Select vibrant colors that complement the data and improve readability.
  3. Ensure color consistency across the dashboard for a cohesive visual experience.

Use websites like to pick the most vibrant colors for your charts


9. Utilize Export Table Options for Tables

Allowing users to export underlying data from tables empowers them to conduct further analysis outside of Power BI. To enable export table options:

  1. Select the table element in Power BI Desktop.
  2. Access the formatting options and find the export settings.
  3. Enable the export options to allow users to export data to CSV or Excel formats.


By implementing these nine tips and tricks, you can elevate the user experience on Power BI and empower your audience to derive greater insights from your dashboards. Remember, user experience is not just about aesthetics; it's about creating intuitive, efficient, and engaging interactions with your data. Experiment with these techniques, gather feedback from your users, and continue refining your dashboards to deliver maximum impact. Happy dashboarding!

If you're looking to expand your Power BI expertise, don't miss out on our insightful blog posts. Explore "6 Design Tips to Create Stunning Power BI Dashboards" for effective ways to enhance dashboard aesthetics. Dive into strategies for optimizing performance with our guide on "Maintaining Your Dashboard Under the 1 GB Limit." Additionally, discover innovative solutions to common Power BI challenges in "5 Creative Approaches to Using Power BI Bookmarks." Happy learning!

Further Links

This post is part of the Complete Guide to Power BI  Data Analytics series from datadice and explains to you every month the newest features of Power BI.

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